Should Access Control and Employee Timekeeping be Connected?

Using time clocks for access control (or using access control systems in place of time clocks) has become a cost-saving measure for many companies. From some perspectives, this kills two birds with one stone, using a single interface to eliminate the need for dedicated hardware.

By using a single device to interface with multiple functions, some companies believe that they are being more cost efficient and time efficient. However, without using dedicated hardware, weaknesses in these systems are exposed. Not all time and attendance systems are equally capable, or should be relied on to handle access control functionality.

In this article, we will explore some of the common functions of access control, the potential faults in relying on a singular device to provide mission-critical functions, and Acumen’s unique solution for providing the best integration of employee timekeeping with access control systems.

Access Control Functionality

Access Control Automatic Door

Automated access control systems are valuable additions for your company’s security and efficiency.

Regardless of the interface you choose to utilize, automated access control systems use electronic relays to perform each of their major functions. These functions include door control, door state monitoring, and automated shift signalling. Each of these functions can be directly integrated with employee time management.

Door Control

The most important element of any access control system is the functionality of access control itself. With a time clock interface or a dedicated access control device, along with the appropriate hardware installed, a door can be automatically locked, unlocked, opened, or closed. These same functions can also be applied to fixtures like garage doors. Many automated access control systems are tailored to only allow authorized employees to access certain workspaces.

Ensuring robust door functionality is essential for any business with an access control system.

Door State Monitoring

In addition to door locking and opening, the electronic relays in access control systems also allow real-time monitoring of door states. This means that access can be tracked at real time as employees enter or leave controlled rooms, or enter and leave your facility. This can also be used to track sudden unexpected changes in door status, which could represent a mechanical error or even a break in.

With real time alerts for changes in door states, your business is safer. And monitoring employee access has never been easier.

The Weakness of Single Device Systems

While using a single device to operate both timekeeping and access control functions may seem like a good idea to cut costs, this becomes too much of a risk for many companies. If a system relying on a singular function for both purposes breaks, both functions are disabled. With interlocked systems, if employees can’t get in, employees can’t clock in. And of course the opposite is true. If employees can’t clock in, employees cannot access your facility. Even a common error can result in more work and less productivity for your whole business.

While common workarounds for these failures exist, each comes with their own additional risks. Manual methods of employee tracking are tedious. They often involve antiquated tracking methods that can easily miscalculate employee hours. And manual methods of access control can be easily abused, with employees using spare keys

Acumen’s Unique Solution

Acumen has an innovative method of integrating employee time and attendance with access control, without any of the weaknesses of single device systems.

In order to provide the most reliable service, our solution allows each system to maintain it’s own standalone functionality, while integrating with our workforce management software at the database level. This means time clocks and controlled access devices will operate independently, but share information between each other in real time.

Integrating access control with employee timekeeping at the database level prevents common risks and errors encountered by standalone software. And by using Acumen’s workforce management suite, employees can be tracked, scheduled, and allowed or denied access to different parts of a facility with the press of a button.

Acumen’s software integration provides the most accurate and reliable employee management solution.

Experts in Timekeeping and Employee Scheduling 

Acumen Data Systems is a leading provider of time clock and employee scheduling software. We help organizations manage their most valuable resources, the human kind. Acumen offers robust solutions for time and attendance, scheduling and leave management. 

We believe that technology is just one quarter of the workforce management pie. Employees, policy, and the environment are just as important. 

Do you have questions about Acumen’s solutions for employee time clock management and access control? 

Contact one of our experts to discuss the best timekeeping solutions for your organization. You can also reach us at 888-816-0933.